Administration Support Officer at Powys Teaching Health Board (Sponsorship Available)

Powys Teaching Health Board is seeking a qualified Administration Support Officer and encourages applications from suitably skilled candidates. Sponsorship is available for strong applicants in need.

About the Board

As Wales’ smallest Health Board, Powys Teaching Health Board values each team member’s contribution to its wide range of community-based services. Through collaboration, the board strives to make a meaningful impact on patient care while upholding its respected reputation.

As a supportive and forward-thinking employer, Powys Teaching Health Board promotes career growth through various development pathways. Located in one of Britain’s most scenic rural areas, the board emphasizes work-life balance and prioritizes employee well-being.

This is a fixed term contract for 10 months. If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.

Position: Administration Support Officer

Salary: £24,433 to £26,060 per year

Job Type: Full Time

Location: Bronllys, UK

About the Role

An exciting opportunity has arisen to join the Immunisation and Vaccination service, within the business team to undertake the role of Administration Support Officer. The post holder will operate in a fast-paced environment and will provide comprehensive and effective support to the team.

The post holder will provide a comprehensive clerical, administrative andsecretarial support service andwill need to work on their own initiative and will be responsible for organising meetings for staff within the department andliaising with other Health Board Staff and external organisations.The post holder will also need to be able to communicate, and will need todemonstrate excellent communication skills and have the ability to handlesensitive and confidential information, including the ability to collate and undertake a basic analysis of confidential data.

As a Health Board we embrace diversity and inclusion. We offer a supportive and welcoming place to work which is free from discrimination and fair in all our working practices. We’ll value your contribution whether you’re looking for your first job, re-entering the workforce or looking for a career change. Powys Teaching Health Board warmly welcomes all.

Main Duties

  • Responsible for providing and coordinating a comprehensive, confidential and high quality administrate service for the Immunisation and Vaccination team.
  • Manage the diary and appointment schedule of managers as required,utilising diary time effectively which will involve adjustments toappointments to ensure deadlines are met. Be able to provide support and cross cover within the department.Organise meetings, including the booking of venues, equipment and co-ordinate attendance.
  • Manage incoming correspondence, dealing with routine items and action reminders as instructed. Responding to correspondence as directed, some of which will contain sensitive information.Track correspondence and monitor follow up actions to ensure their completion. Receive and deal with enquiries from members of the public, including those who may be irate or distressed or who have concerns regarding service delivery.
  • Develop and maintain efficient, functional and up to date filing systems, including the setting up and running of an efficient brought forward system where documentation can be retrieved promptly.Prepare accurate papers and minutes; monitoring the delivery of follow-up actions arising from the minutes.
  • Be a source of contact for both colleagues and the public, ensuring theyare directed to the appropriate person. This will include being able to identify sensitive and confidential issues and ensuring they are handled in an appropriate manner.

Qualifications

  • NVQ 3 or equivalent qualification or relevant experience
  • Experience of using computer based management information systems
  • Experience of using Microsoft Office software

Desirable

  • Experience of working in an environment where both tact and diplomacy has had to be used.
  • Knowledge of the structure and operation of the Health Board

Experience (Essential)

  • Advanced Keyboard Skills
  • An excellent communicator at all levels within and outside an organisation including an ability to communicate effectively with patients and members of the public

Desirable

  • Ability to write / speak Welsh

Aptitude and Abilities (Essential)

  • Excellent verbal and written communication skills
  • Ability to identify, priorities and work to short deadlines
  • Able to work without supervision to achieve the objectives of the post
  • Ability to design and layout reports, forms and other documents to a high quality and appropriate format
  • Ability to take accurate minutes
  • Ability to collate and undertake a basic analysis of data
  • Ability to prepare information for meetings and seminars
  • Ability to communicate clearly and succinctly, both orally and written

Desirable

  • An understanding of the Data Protection Act particularly in relation to confidentiality

Benefits

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications

Required Documents

  1. CV/Resume
  2. Cover Letter

Application Process

Interested and qualified candidates should kindly CLICK HERE to learn more and apply

Application Deadline

November 11, 2024