The University of Oxford is seeking an Administrative Assistant to join its dynamic team in Oxford, with a hybrid work arrangement. This role requires experience in providing administrative support, preferably within a higher education setting. The ideal candidate will possess strong self-motivation, exceptional attention to detail, and excellent organisational skills. If you are conscientious, thorough, and ready to contribute to one of the world’s leading academic institutions, apply today to be part of a prestigious environment that values excellence and efficiency.
About the University of Oxford
The University of Oxford is a prestigious institution with a global reputation for excellence in research and teaching. It employs over 10,000 staff and has more than 21,000 students. As the largest employer in Oxford and the second-largest in Oxfordshire, it contributes £750 million annually to the local economy.
The University operates with a highly devolved structure, with staff managed by 130 departments and units. This includes 5,900 academic-related staff and 2,820 support staff. Over 1,600 academic staff, such as professors and lecturers, are also employed by the University’s 38 constituent colleges.
In 2010-11, Oxford generated £919.6 million in income, with 41% (£376.7 million) coming from external research grants. It has fostered more than 60 spin-off companies, cementing its position as one of Europe’s most innovative universities.
Position: Administrative Assistant
Salary: £31,459 – £36,616 per annum
Job Type: Full Time
Location: Oxford (Hybrid)
About the Role
Are you an Administrative Assistant who enjoys working in a small team? Join our close-knit team in Undergraduate Admissions and Outreach (UAO) at the University of Oxford.
The Admin Assistant will deliver an essential function within the UAO and sits within the Admin team. This team is comprised of the Admin Manager, Admin Officer, this role, the Executive Assistant and the Outreach Delivery Resource Assistant. This team delivers administrative services in personnel and financial processing; executive support to the UAO’s senior team; and office management that supports the running of the department and provides essential support to the 50 staff members who work across multiple programmes and project strands.
The main focus of this role will be on the administration of financial and personnel procedures for the UAO, and provision of wider support to the UAO office in handling a broad range of enquiries relating to the administrative function of UAO. This role will report to the Admin Officer, and they will work closely together on a daily basis to deliver the above. This post will suit someone with a positive and proactive attitude who enjoys being part of a small team.
What We Offer
- Working at the University of Oxford offers several exclusive benefits, such as:
- 38 days of annual leave (inclusive of public holidays) to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service.
- One of the most generous family leave schemes in UK higher education, offering up to 26 weeks of full-pay maternity and adoption leave, plus 12 weeks of full-pay paternity/partner leave.
- A commitment to hybrid and flexible working to suit your lifestyle.
- An excellent contributory pension scheme.
- Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans.
About You
- Experience of providing administrative support to a team, ideally in a higher education environment.
- Strong self-motivation and very thorough and conscientious, with demonstrable attention to detail and outstanding organisational abilities.
- Ability to work under pressure and to manage a variety of tasks at the same time, and to organise and prioritise own work, including coping with unpredictable volumes of work, busy periods and multiple deadlines.
- Experience in record-keeping and managing systems for follow up actions. High standard of literacy and ability to draft correspondence and minutes, etc.
- The appropriate interpersonal and communication skills to interact with senior people internally and externally, from a wide range of backgrounds; the tact and judgement to deal with sensitive and confidential situations.
Application Process
To apply, please upload:
- A supporting statement
- Your CV
- The details of two referees
The closing date for applications is 12 noon on Friday 23 May 2025. Interviews will take place on Tuesday 3 June 2025 and will be held remotely.
Application Process
Interested and qualified individuals should kindly CLICK HERE to apply
Application Deadline
12 noon on Friday 23 May 2025