WTW (Willis Towers Watson), a globally recognised advisory and broking firm listed on NASDAQ as WLTW, is looking to recruit a highly organised and dependable Assistant to support its busy London office.
The ideal candidate will have strong secretarial experience, ideally gained in a large corporate setting, with the ability to work efficiently under pressure and to tight deadlines. Strong problem-solving skills and the flexibility to handle last-minute changes are essential to succeed in this fast-paced role.
This is a fantastic opportunity to be part of a global organisation that values excellence and professionalism. The role offers a flexible working arrangement, supporting a healthy work–life balance while contributing to a high-impact team at the heart of WTW’s London operations.
The Company
WTW (NASDAQ: WLTW) is a leading global advisory, broking and solutions company that helps clients around the world turn risk into a path for growth. With roots dating to 1828, Willis Towers Watson has 40,000 employees serving more than 140 countries. We design and deliver solutions that manage risk, optimize benefits, cultivate talent, and expand the power of capital to protect and strengthen institutions and individuals. Our unique perspective allows us to see the critical intersections between talent, assets and ideas – the dynamic formula that drives business performance. Together, we unlock potential. Learn more at willistowerswatson.com.
Position: Assistant
Salary: Competitive
Job Type: Full Time
Location: London
The Role
This role is to provide administrative support to 2 senior executives in the GB and Global Specialty Executive team, as well as to provide team support, to their respective teams. The teams are central teams, operating at a senior level, and working across Sales and Client Management, Strategy and Business Development, and Learning and Development. The combined teams consist of appr. 12-15 professionals (NB: not all colleagues within the department will require assistance).
Responsibilities include:
- Support Head of Strategy and Business Development, and Global Specialty/GB CRB Growth Leader, with executive assistance:
- Manage diaries, including scheduling and prioritization of meetings
- Coordinate and plan internal and external meetings, including the registration of visitors, and visitor passes. Minute taking at meetings, where required.
- Prepare meeting agendas, briefing papers & presentations with key action points and priorities highlighted
- Arrange travel plans, including booking of flights and hotels, as well as itineraries
- Manage expense administration
On a wider basis, across the team:
- Schedule and organize team meetings
- Support onboarding process for new joiners
- Help organize logistics around Learning and Development events, including room bookings, catering, booking of key speakers, attendee and line manager communication
- Process any new invoices, and manage registration of new vendors
- Support with internal communications (eg distribution list management and intranet page development/upkeep)
- Support on select client event management
- Organize socials and networking events, linked to our Learning and Development programs
- Support pre-boarding for our annual internship program
- Assist with IT issues when requested
- Any other duties as reasonably required
The Requirements
- Demonstrated secretarial experience preferably in a large corporate environment
- Ability to work under pressure with tight deadlines
- Ability to solve problems and handle last minute changes
- Ability to communicate effectively with Senior Management & key stakeholders, keeping them efficiently up to date
- Ability to handle sensitive information and maintain confidentiality at all times
- Experience with diary management, including complex travel arrangements
- Moderate PowerPoint & Excel skills
- Fully conversant with Microsoft Outlook and Word
- Highly organized and efficient
- Able to work collaboratively
Equal Opportunity Employer
At WTW, we believe difference makes us stronger. We want our workforce to reflect the different and varied markets we operate in and to build a culture of inclusivity that makes colleagues feel welcome, valued and empowered to bring their whole selves to work every day. We are an equal opportunity employer committed to fostering an inclusive work environment throughout our organization. We embrace all types of diversity.
At WTW, we trust you to know your work and the people, tools and environment you need to be successful. The majority of our colleagues work in a ”hybrid” style, with a mix of remote, in-person and in-office interactions depending on the needs of the team, role and clients. Our flexibility is rooted in trust and “hybrid” is not a one-size-fits-all solution.
Required Documents
- CV/Resume
- Cover Letter
Application Process
To apply for this role, please visit the OFFICIAL WEBSITE
Application Deadline
Open until filled