Department Administrative Officer at University College London (Sponsorship Available)

University College London (UCL) is currently hiring to fill the role of Department Administrative Officer in the Department of Imaging Neuroscience and welcomes applications from qualified and experienced individuals. this is a highly rewarding role with numerous benefits.

Founded in 1826 in the heart of London, UCL is London’s leading multidisciplinary university, with more than 16,000 staff and 50,000 students from over 150 different countries.

UCL is a diverse community with the freedom and courage to challenge, to question and to think differently.

Through a progressive approach to teaching and research, their world leading academics, curious students and outstanding staff continually pursue excellence, break boundaries and make an impact on real world problems.

The Department of Imaging Neuroscience is an interdisciplinary Department for neuroimaging excellence. They bring together clinicians and scientists who study higher cognitive function using neuroimaging techniques. Their goal is to understand how thought and perception arise from brain activity, and how such processes break down in neurological and psychiatric disease. The Department studies all aspects of higher cognitive function and develops cutting edge data acquisition and analysis methods.

Position: Department Administrative Assistant

Salary: £42,099 to £50,585

Job Type: Full Time

Location: London

About the Role

We are seeking a Departmental Administrative Officer to work closely with the Departmental Administrator (DA) and to provide a full and extensive administration support service to the DA, Departmental Principal Investigators, staff, students, and visitors.

You will oversee the department’s public-facing reception service and line-manage two reception-based Departmental Administrative Assistants.

Taking the lead on day-to-day operational duties in the department, you will work across, and ensure effective operational procedures are adopted for a range of operations, including: coordinating staff recruitment and related HR activities; PhD studentship administration; processing general and research project financial transactions, procurement and expenses; travel arrangements; short course delivery; recording keeping; UCL policy compliance.

This is an interesting and varied role with the opportunity to gain wide experience in Higher Education administration, and also offers the opportunity to lead on a number of ad hoc projects on behalf of the DA and/or Head of Research Department.


  • The post involves interacting with a wide range of staff, students, visitors and other stakeholders within and external to UCL and requires an enthusiastic, collaborative, highly organised, and efficient individual, with a professional attitude, willingness to help, and the ability to remain diplomatic and tactful at all times.
  • You will be educated to A level/NVQ Level IV or have substantial relevant experience.
  • Experience of financial management and an interest in the operational delivery of research grants is essential, as are effective organisational and time management skills, the ability to prioritise and meet deadlines, and strong interpersonal and teamworking skills.
  • Experience of line management is desirable, but not essential.


  • Visa Sponsorship: This role meets the eligibility requirements for a skilled worker certificate of sponsorship or a global talent visa under UK Visas and Immigration legislation.
  • For staff on UCL pay scale, following your probation period, Annual pay increments within your band (view pay scales) for grades 1-9, plus nationally negotiated increases in pay scales and increases to London allowance.
  • Opportunities to receive additional reward in relation to your contribution.
  • Support to progress.
  • 27 days annual leave + six university closure days split between Christmas and Easter + statutory holidays.
  • Annual Leave Purchasing Scheme, where staff can purchase 5 days of additional annual leave
  • Health and wellbeing

Required Documents

  1. CV/Resume
  2. Cover Letter

Application Process

Interested and qualified individuals should kindly CLICK HERE to learn more about the role and to apply

Application Deadline

July 9, 2024

Related Posts