BOM (Birmingham Open Media) is seeking a detail-oriented Finance and Operations Assistant to support the smooth day-to-day running of our innovative organisation. This part-time position (3 days per week) offers a hybrid working pattern based in Birmingham.
In this vital role, you’ll be responsible for assisting with the processing and reporting of financial and programme data, ensuring accuracy and efficiency across all operations. You will play a key part in maintaining BOM’s internal systems and contributing to the overall effectiveness of our creative and collaborative environment.
This is an excellent opportunity for someone with strong organisational and numerical skills looking to work within a forward-thinking arts and technology hub.
Join BOM and be part of a team where creativity meets precision and impact.
Position: Finance and Operations Assistant
Salary: Competitive
Job Type: Part Time
Location: Birmingham, Hybrid
We’re looking for a Finance and Operations Assistant to join the team!
About BOM
BOM is an award-winning immersive arts organisation, engaging and empowering communities through innovation with immersive technology and inclusive learning programmes.
Our Immersive Studio works with businesses to craft high-quality immersive experiences for commercial clients, cultural organisations, educators and creative practitioners, blending art and technology to deliver powerful immersive experiences.
Our Learning team delivers immersive arts skills programmes engaging underserved children, young people and adults, including schools outreach and adult education Bootcamps. These learning programmes help communities grasp the creative opportunities of immersive technology and progress into careers.
BOM is currently in the final stages of securing our own building with the purchase of a freehold property and embarking on a capital project to renovate and open an expanded facility in the city centre, where we will be scaling up our engagement with communities. We are also planning to transition the CIC to a charitable CIO in the future, alongside a trading subsidiary to separate commercial activity from our educational and charitable work.
About the Role
The Finance and Operations Assistant supports the day-to-day running of BOM, playing a key role in the processing and reporting of finance and programme data, and ensuring operational efficiency across the building.
We offer a comprehensive benefits package
- Access to the company pension scheme.
- 30 days paid holiday pro rata per annum, including public holidays, plus days falling between Christmas and New Year’s Day.
- This is a part-time role on 3 days a week.
- Hybrid Working with set office days.
Main Responsibilities
- Reports to the Finance & Operations Manager
Finance
- Processing day to day finance at BOM, including payroll, VAT and monthly reporting using Xero and associated software.
- Processing new starters and leavers, maintaining staff records using HR software.
- Funding administration, including annual and end of project funding reports.
Funding Administration
- Manage Bootcamp participant records using the Government Individual Learner Records system and WMCA reporting systems.
- Track Bootcamp participant data, including engagement, completion and positive outcomes, with supporting documentation to submit to WMCA ahead of deadlines.
- Process Bootcamp expenses including participant costs.
- Support funding reporting.
Operations
- Office maintenance – identifying issues, ordering supplies & booking contractors including printer, signage, toilets, kitchens, decoration, furniture, lighting, keeping staff informed.
- Cleaning – contracting and overseeing cleaners to ensure all spaces are kept clean and tidy.
- Supporting the wider administrative function of the team, responding to general enquiries, dealing with post and deliveries, and keeping the team updated.
This is a hybrid role. The candidate must be UK based and able to commute to BOM on a weekly basis. Contact days are required each week in the Birmingham-based studio.
Please note that we are unable to support applicants who require work visa sponsorship or work permits.
Application deadline: 12pm, Friday 5th September 2025
Interviews: Wednesday 17th September 2025
Start Date: October 2025
Essential info:
To apply, please send your CV and cover letter (no more than 2 pages) with the subject, ‘Application for Finance & Operations Assistant’ to info@bom.org.uk
We particularly welcome applications from those from minority backgrounds.
Required Documents
- CV/Resume
- Cover Letter
Application Process
To learn more about this this role, please visit the OFFICIAL WEBSITE
Application Deadline
September 5, 2025