TRIPorganiser is hiring a detail-oriented and experienced Full-Time Bookkeeper specialising in Xero, to join their remote team. This role is perfect for professionals with a strong background in bookkeeping or finance, particularly within the travel industry or working with tour operators.
The ideal candidate will have a minimum of 3 years’ experience handling complex financial transactions for small businesses, with expert-level proficiency in Xero (certification preferred). Excellent attention to detail and confidence in managing accurate and timely financial records are essential.
If you are a Xero-savvy bookkeeping professional looking to work remotely for a dynamic travel company, apply now to join TRIPorganiser and contribute to the success of an innovative industry leader.
Position: Full-Time Bookkeeper (Xero Specialist)
Salary: £26,000 – £30,000 depending on experience
Job Type: Full Time
Location: Remote
About the Role
Role Purpose
As we expand into 2025, we are looking for a Bookkeeper Accounts Assistant to join our team. You will manage the day-to-day financial transactions, reporting, and reconciliation for TRIPorganiser. You’ll take ownership of our books in Xero, support visibility of cash flow and client payments, and ensure compliance with the TOMS VAT scheme used in the travel sector.
You’ll play a critical role in supporting a smooth, profitable client journey—balancing precision in the books with responsiveness to a fast-paced, seasonal service business.
Key Responsibilities
Bookkeeping & Transaction Management
- Maintain accurate financial records using Xero
- Reconcile bank feeds, supplier invoices, and client transactions weekly
- Manage accounts payable and receivable, ensuring timely payments and follow-ups
- Record and reconcile supplier bills, card payments, and multi-line travel transactions
Reporting & Month-End Support
- Prepare monthly management reports, P&Ls, and summaries for leadership
- Collaborate with the accountant for VAT returns, including under the TOMS scheme
- Track trip profitability and support margin monitoring by itinerary or client
Invoicing & Cash Flow Tracking
- Generate and send client invoices (pre- and post-departure)
- Manage supplier payment timelines and deposits
- Maintain a rolling cash flow forecast and alert management to upcoming obligations
Admin & Tools Integration
- Maintain digital financial documentation in Notion (training available)
- Assist in linking booking workflows to Xero (or reconciling between platforms)
- Ensure GDPR and HMRC compliance on all records and reporting
Requirements
Skills & Experience
- Minimum 3 years of experience in bookkeeping or finance for small businesses
- Xero expert user (certification preferred)
- Experience working within the travel industry or with tour operators
- TOMS VAT knowledge essential — able to track eligible margins and apply correct VAT treatment
- Excellent attention to detail and confidence handling complex transactions
- Familiar with multi-currency bookings and phased client/supplier payments
- Strong communication skills to liaise with team members who may not be finance-trained
Bonus Points
- Worked with a tour operator, DMC, or luxury travel provider
- Familiarity with Notion or similar workflow tools
- Experience creating systems/processes from scratch
- Comfortable using Slack, TeamUp, or similar project tools
What We Offer
- Salary: £26,000 – £30,000 depending on experience
- Flexible, fully remote role
- Passionate, close-knit team building something unique in the Scottish travel space
- A chance to take full ownership of a key area of the business
- 28 days annual leave (including public holidays)
- Private Healthcare following probation
We are proud to be an equal opportunity workplace and actively support and encourage people from a variety of backgrounds, experiences and skill sets to join us and help shape what we do. If you are passionate about creating memorable experiences in the travel industry and possess the skills required for this role, we encourage you to apply.
This post is subject to receipt of satisfactory references and a right to work in the UK.
Required Documents
- CV/Resume
- Cover Letter
Application Process
To apply for this remote role, visit HERE
Application Deadline
Recruitment is ongoing