Hab Consult Ltd is seeking a highly organised and motivated Office Administrator to join its team on a part-time basis, with the option to work remotely or from the London office. This role is ideal for professionals with strong administrative skills who are looking for a flexible and rewarding position within a dynamic business environment.
The successful candidate will be responsible for supporting day-to-day office operations, maintaining accurate records, and assisting with bookkeeping and accounting tasks. Strong time management and planning skills are essential, along with the ability to work independently while prioritising multiple tasks effectively.
Candidates should have a good command of English, excellent computer literacy, and a solid understanding of Microsoft Office applications. Experience in bookkeeping or accounting is highly desirable, ensuring accurate and efficient handling of financial and administrative tasks.
This part-time position offers flexibility, the opportunity to work from home, and professional development within a supportive and structured environment. It is an excellent opportunity for individuals seeking a career-focused administrative role with Hab Consult Ltd, whether based in London or working remotely.
Position: Office Administrator
Job Type: Part Time
Salary: £15.50 per hour
Location: Remote or London-Based
About the Role
OFFICE ADMINISTRATOR – ROLE OVERVIEW
We are looking for a friendly and personable administrator to assist the Director of the company with a variety of tasks. The ideal candidate will have a good command of English, strong computer literacy, a good knowledge of bookkeeping / accounting and excellent time management and planning skills. A good understanding of Microsoft Office is essential.
KEY RESPONSIBILITIES
General Office Administration
- Handling incoming calls, emails, and general enquiries and setting up jobs.
- Managing diaries, scheduling site inspections, booking meetings, and arranging CPD sessions.
- Maintaining organised digital filing systems for reports, invoices, plans, and project documents.
- Preparing letters, emails and invoices.
- Making travel plans and arrangements for surveyors (trains, hotels, route planning).
Surveying Support
- Transcribing and formatting professional reports (building surveys, dilapidations, schedules of condition, technical reports).
- Formatting appendices, inserting photos, renumbering, proofreading, and ensuring branding consistency.
- Maintaining templates for reports, specifications, and schedules.
- Requesting plans and documentation from managing agents, landlords, tenants, and contractors.
- Logging new instructions, fee proposals, signed terms and PO numbers.
Property Development & Project Support
- Maintaining project files for each development (planning documents, contractor quotes, drawings).
- Tracking planning applications, building control correspondence, and statutory dates.
- Managing utilities, insurance certificates, compliance records and other asset documents.
- Coordinating contractor access, keys and site appointments.
- Assisting with expense logs, and basic cost tracking.
Financial Administration
- Preparing and issuing invoices and credit notes.
- Chasing overdue payments professional manner.
- Uploading receipts and expenses (fuel, materials, software).
- Recording VAT receipts and assisting with quarterly VAT information.
- Coordinating with the accountant for monthly or quarterly bookkeeping requirements.
Compliance & Document Control
- Maintaining records for professional indemnity, public liability and employer’s liability insurance.
- Ensuring each project has the relevant CDM documentation, RAMS, guarantees and warranties.
- Maintaining GDPR-compliant records for client, tenant and contractor information.
- Logging key movement, access permissions and security-related documentation.
Application Process
To apply for this role, PLEASE VISIT HERE
Application Deadline
Open until filled