Are you an experienced Administrative Assistant looking for a remote opportunity?
Abacus Communications Limited is seeking a skilled part time Administrative Assistant to join their remote team. With at least two years of experience in a secretarial or administrative role, ideally with Board Secretary experience, the successful candidate will bring exceptional organizational and prioritization skills and a keen eye for detail.
This role requires strong verbal and written communication abilities to effectively support the team and ensure seamless administrative operations.
Join a leading company specializing in B2B events, publishing, and association management.
About Abacus Communications Limited
Abacus Communications is an independent events, publishing, and association management group that provides integrated information, knowledge, and networking solutions to selected B2B markets.
Mission Statement
Abacus Communications is committed to supporting the long-term development of its target markets by enabling businesses to make well-informed decisions. This is achieved through the provision of relevant market data, business intelligence, and technical insights. Additionally, the company fosters industry connections by bringing together communities of interest both digitally and physically.
Position: Part Time Administrative Assistant
Salary: £12 an hour
Job Type: Part Time
Location: Remote, UK
About the Role
About Us:
We are a well established organisation managing three associations while also producing our own events and digital content. As our business continues to grow, we’re seeking an experienced, proactive Part-Time Administrative Assistant / Meeting Secretary to join a small, friendly and fully remote team..
About the Role:
Are you a meticulous multi-tasker with a can-do attitude? In this pivotal role, you’ll serve as the primary meeting secretary for our associations board and committee meetings, ensuring smooth operations and clear communications. You’ll also be the key point of contact for our member onboarding and offboarding processes, playing a critical role in how we engage with and support our community.
Main Duties
Meeting Management & Secretarial Duties:
- Schedule and organise association board, committee, and AGM meetings
- Prepare agendas, compile papers, record minutes, and distribute post-meeting summaries
- Ensure follow-up on action items and maintain accurate meeting records
Membership Administration:
- Serve as the primary contact for membership enquiries and member support
- Manage onboarding and offboarding processes for association members
- Maintain up-to-date membership records and assist with related communications
Process Improvement & Administration:
- Help establish, improve, and own our administrative processes
- Provide administrative support across various departments (marketing, content, sales, operations)
- Assist with general office duties, including calendar management and document organisation
Support for Events & Digital Content:
- Collaborate on event administration tasks such as attendee and speaker management, venue management and supplier coordination
- Provide backup support for digital content and communications initiatives
Requirements
Experience:
- Minimum of 2 years in a secretarial or administrative role, preferably with Board Secretary experience.
Skills & Attributes:
- Exceptional organisational and prioritisation skills with keen attention to detail
- Excellent verbal and written communication abilities
- Proactive, positive, and results-oriented
- Strong interpersonal skills and the ability to work independently while being an effective team player
- Experience with content management or digital tools is a plus
- Ability to thrive under pressure and manage multiple tasks simultaneously
Why Join Us?
- Be an integral part of a growing organisation with opportunities to shape and improve our processes
- Enjoy a role that blends autonomy with teamwork in a dynamic, creative environment
- Work with diverse group of individuals across our client associations and within our internal team.
If you’re ready to bring your expertise and enthusiasm to a role where your contributions make a real impact, we’d love to hear from you!
To Apply:
Please submit your resume and a brief cover letter detailing your relevant experience and why you would be a good fit for the role and our team, we would be excited to hear from you.
We look forward to potentially welcoming you to our team.
Required Documents
- CV/Resume
- Cover Letter
Application Process
APPLY TODAY to be part of an innovative and growing organization!
Application Deadline
Open until filled