The Access Project is seeking a highly organized Administrator to join its team on a remote, part-time basis (15 hours per week, spread over 3 or 4 days). This role is ideal for individuals with strong administrative and time management skills, as well as excellent written and verbal communication abilities.
As an Administrator, you will play a key role in supporting the organization’s mission to help under-resourced young people access top universities. This is a fantastic opportunity to work flexibly while contributing to a meaningful cause.
Apply today to become part of a dedicated team making a real difference in education!
About The Access Project
The Access Project supports under-resourced young people in gaining admission to top universities through a unique program of mentoring, skills coaching, and tuition.
Talent is widespread, but opportunities are not. Education in the UK remains profoundly unequal, with research from The Sutton Trust showing that students from the most under-resourced backgrounds are three times less likely to attend university than their more advantaged peers.
The Access Project aims to level the playing field, enabling the country’s most under-resourced young people to secure places at top universities and maximize their potential for social mobility. Recognized as an industry leader in education and widening participation, the organization continues to drive meaningful change in the sector.
Position: Administrator
Salary: £10,400 p.a. (£26,000 pro-rated, plus £3k London Weighting pro-rated and if applicable)
Job Type: Part Time
Location: Remote
About the Role
Salary: £10,400 p.a. (£26,000 pro-rated, plus £3k London Weighting pro-rated and if applicable)
Working hours: 15 hours a week, over 3 or 4 days a week. The Access Project welcomes reasonable requests for flexible working arrangements.
Location: England (home based)
Contract: Fixed Term contract to 31st August 2025, which may be extended.
Closing Date: Friday 11th April at midday
Reporting to: Head of People
Interview date: Online, Tuesday 15th April and Wednesday 16th April
No agencies please.
Role purpose:
We have a vacancy for an Administrator in the Strategy, Finance and Operations team, responsible for administrative tasks and delivering excellent support through strong relationships across the organisation, working closely with the Head of People.
The Access Project has a new five-year organisational strategy and this is an exciting role for a motivated self-starter, who is keen to make a key contribution to the organisation and support with staff engagement.
Responsibilities
- Promptly responding and resolving staff queries
- Maintaining the BambooHR system to ensure staff records are accurate and secure (training will be provided)
- Preparing and issuing staff changes contractual information, ensuring compliance with employment legislation
- Arranging bookings for staff engagement events, organising the meeting agendas and catering bookings where relevant.
- Updating staff guidance documents, creating new versions, and ensuring managers are fully trained on people management responsibilities.
- Manage the administration of staff benefits and recognition awards
- Manage the recruitment administration using the Bamboo software and providing proactive updates to hiring managers.
- Managing the Onboarding and Offboarding processes using the BambooHR system, including the staff references process, conducting Right to Work and DBS checks.
- Manage the induction process and arranging induction meetings for new joiners, communicating proactively with hiring managers.
- Responsible for coordinating and partaking in the virtual phone rota and emails to The Access Project in a timely and professional manner. This includes overseeing successful handover between rota team members.
- Supporting the Chief Operations Officer in ensuring the charity meets Health and Safety and legal requirements
This list is not exhaustive and may be amended.
Requirements:
Essential:
- Previous HR experience as an Administrator
- Collaborative approach to business partnering and teamwork across Departments
- Flexible approach and solution oriented
- Excellent written and verbal communication skills
- Strong administrative skills and time management skills
- Excellent attention to detail and high levels of accuracy
- Able to handle sensitive and private information confidentially and professionally
- Good MSOffice skills, data analysis, presentations, and numeracy skills
- Proactive and supportive team player and willingness to learn
- A commitment to the mission and values of The Access Project
Desirable:
- Experience of HR information systems
- Project management experience
About the organisation
The Access Project is an education charity; we believe that every young person can make the most of education, unlocking their potential and creating a fairer society.
Our mission is to support students from under-resourced backgrounds to access top universities, through a unique combination of tuition and in-school mentoring. We work with them to make good applications, get the grades and transition to university.
The programme combats educational inequality and improves social mobility by raising students’ grades and supporting them to understand the pathway to a top university. Young people on our programme are 50% more likely to place at a top university compared to statistically similar students.
Safeguarding Statement
The Access Project is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Our safeguarding system is underpinned by a range of policies and procedures which encourage and promote safe working practice across the organisation.
Benefits:
- 25 days annual leave p.a. (pro rata) plus Bank Holidays and 5 Winter closure days.
- PerkBox – offering shopping discounts, gym memberships, holidays, learning and much more.
- Employee Assistance Programme, a 24-hour helpline for staff.
- Online Medical assistance – access 24/7 to a qualified GP within minutes, with referrals and prescriptions available same-day.
- Interest-free travelcard loans.
- Cyclescheme loans.
- 3 paid Volunteering Days.
- Employer’s pensions contributions (3%).
- CPD options.
Equal Opportunities Statement
The Access Project aspires to represent the diversity of communities across the UK at all levels of the organisation and proactively takes steps to support this. We are committed to creating a culture where the experiences and voices of people from marginalised backgrounds are listened to and valued; where their skills are appreciated; and where their talents are nurtured and encouraged.
The Access Project is an equal opportunities employer and we welcome applications from people from all backgrounds. If you believe you have most of the skills to fulfil the role we encourage you to apply. Amongst staff at our organisation, there is under-representation of people who are Black, Asian or people from ethnic minority backgrounds, disabled, care-experienced, from low socio-economic backgrounds, and who are LGBTQIA+ . We particularly welcome applications from people with lived experience in reference to our mission.
We are proud to be a Level 1 Disability Confident employer. If you require any reasonable adjustments, please contact us.
Disclosure of a Criminal Record
The Rehabilitation of Offenders 1974 (Exceptions) (Amendment) Order 1986 applies to posts where there is access to children. This means that applicants for employment that involves working with children and young people must disclose anything listed in their criminal record, with the exception of protected cautions and convictions. All Disclosures are carried out in the strictest confidence and are made only in connection with your application for employment and for no other purpose. The application for a DBS check at a level appropriate to the job role will be activated before your first day of work. Members of staff who are not eligible for a standard or enhanced DBS check are required to undertake a basic DBS check only in line with legal requirements. If you are selected for appointment to the role, you will be subject to this procedure.
Present or most recent employment
It is important to give full information, including the organisation you work in, or most recent employment if not currently working, full dates, address and explanation of any gaps in employment.
References
All appointments are subject to verification of employment and suitability of the candidate for the post applied for. We reserve the right to approach any previous employer for a reference and to verify their identity but will request your permission before doing so. If you have experience of working with children, please include this as one of your references.
Education, Qualifications and Training:
Ensure you give all the information requested, including dates, establishment where you studied and make clear the level of any examinations e.g., GCSE, GCE ‘O’ Level or ‘A’ Level or equivalents etc. and the grades you obtained. Also include any skills training you have had. You will be required to produce original documentary evidence of any qualifications relevant to the job, and these will be detailed on the person specification
Proof of qualification is required before the appointment is confirmed.
Contact information
Please direct any queries to our email via: info@theaccessproject.org.uk
For further information about The Access Project, please see our website via: www.theaccessproject.org.uk or contact The Access Project on 020 4513 5999.
Please ensure that you complete all the application form questions to enable us to shortlist your application for an interview, otherwise it will be disqualified automatically.
Required Documents
- CV/Resume
- Cover Letter
Application Process
Interested and qualified candidates should kindly visit the OFFICIAL WEBSITE to apply
Application Deadline
April 11, 2025