HiThrive Ltd in Gateshead is recruiting a Part-Time Bookkeeper to support its financial operations on a flexible basis. The role offers 15–20 hours per week, with working days and times agreed to suit personal availability, making it well suited to experienced finance professionals seeking work–life balance.
This position requires hands-on bookkeeping experience and confident use of Xero, along with a strong focus on accuracy and financial control. The ideal candidate will be highly detail-oriented, organised, and capable of maintaining precise records while communicating clearly and professionally with colleagues and stakeholders.
Position: Bookkeeper
Job Type: Part Time
Salary: £14.50/hr
Location: Gateshead, Tyne and Wear
Full job description
Are you a detail-oriented number cruncher with a passion for precision? At HiThrive, we’re not just about bookkeeping—we’re about empowering businesses with accurate, actionable financial insights. If you’re ready to join a team that values accuracy, client relationships, and going beyond the basics, we’d love to hear from you.
Why Join HiThrive?
At HiThrive, we specialise in Xero and pride ourselves on being more than just bookkeepers. Our clients see us as an extension of their business—their accounts department, not an outside practice. We don’t cut corners or simply aim to meet filing deadlines. Instead, we focus on delivering accurate, up-to-date financial records that enable our clients to make informed decisions and thrive.
If you’re someone who thrives on attention to detail, loves simplifying complex financial data, and enjoys building strong client relationships, this is the role for you.
Role Overview
As a part-time bookkeeper at HiThrive, you’ll play a pivotal role in delivering exceptional bookkeeping services tailored to our clients’ unique needs. Your meticulous approach and expertise in Xero will ensure that every financial transaction is accurate, every deadline is met, and every client feels supported.
This isn’t just about numbers—it’s about telling a story with financial data. You’ll transform complex figures into clear, actionable insights, helping our clients make confident business decisions. Your ability to communicate effectively and build trust will be key to your success in this role
Roles and Responsibilities
Data Input and Management
- Input purchase invoices and receipts using Hubdoc, ensuring accuracy and proper attribution to the correct nominal accounts.
- Verify VAT rates and breakdowns, ensuring compliance and accuracy.
- Maintain complete and accurate financial records for assigned clients, including accounts payable and receivable, general ledger entries, and bank reconciliations.
- Input purchase invoices and receipts using Hubdoc, ensuring accuracy and proper attribution to the correct nominal accounts.
Bank Reconciliation
- Perform regular bank reconciliations to ensure consistency between bank statements and recorded transactions.
- While most bank feeds are automatically imported, some require manual import. This process involves working with CSV files, carefully manipulating the data to ensure it is formatted correctly and can be seamlessly imported into Xero. Attention to detail is crucial to prevent errors and maintain the accuracy of financial records.
Accounts Payable and Receivable
- Process invoices and payments accurately and on time, adhering to agreed-upon terms.
- Monitor and follow up on outstanding client payments, maintaining positive relationships and resolving billing discrepancies.
Payroll Administration
- Accurately process payroll, including calculating wages, deductions, and taxes, while ensuring compliance with relevant legislation.
- Maintain employee payroll records, including holiday and sick leave balances, with a focus on confidentiality and data security.
HMRC Filing and Reporting
- Monitor key deadlines and ensure all regulatory filings to HMRC are accurate and submitted on time.
- Provide clients with VAT, PAYE, and CIS information, along with prompt reminders for on-time payments.
Client Communication and Support
- Build and maintain strong communication channels with clients, ensuring responsiveness and professionalism.
- Address client enquiries and provide exceptional customer service, resolving issues promptly and effectively.
- Verify VAT rates and breakdowns, ensuring compliance and accuracy.
- Maintain complete and accurate financial records for assigned clients, including accounts payable and receivable, general ledger entries, and bank reconciliations.
What We’re Looking For
Essential
- Proven experience in bookkeeping with a strong knowledge of Xero.
- Meticulous attention to detail and a commitment to accuracy.
- Excellent communication and relationship-building skills.
- Ability to work in a timely manner, meeting deadlines and managing priorities effectively in a fast-paced environment.
Desirable
- Professional bookkeeping qualification.
- Experience in payroll.
- Strong IT skills, including proficiency in Excel.
- Previous experience working with Hubdoc or Dext.
Salary & Benefits
- £14.50/hr, working 15-20 hours/wk (working days and hours can be agreed to fit your needs)
- 28 days holiday, including bank holidays (pro-rated based on hours worked)
- Additional holiday to celebrate your birthday
- Christmas Shutdown
- Westfield Health Plan for you and your children
- Westfield Rewards
- Free on-site parking
- Onsite gym with showers and changing facilities
- Onsite café
Application Process
Application Deadline
Open until filled