Virtual Administration Limited is seeking a skilled Virtual Assistant with strong communication and organizational abilities for a fully remote position. If you’re someone who thrives in a dynamic support role, we encourage you to apply.
About the Company
Virtual Administration Ltd was founded in 2006. We are a home-based team of 17 professional, experienced Virtual Pas who provide flexible, reliable and affordable administrative support to over 70 clients. We work with and support a very niche client market of private occupational therapists, case managers, physiotherapists, speech and language therapists, neuropsychologists and other independent healthcare professionals. We have a healthy footprint in the UK and a growing portfolio of clients in Canada.
Virtual Administration Limited delivers high-quality virtual PA and secretarial support to a diverse clientele of healthcare professionals, including occupational therapists, physiotherapists, speech and language therapists, neuropsychologists, case managers, and adult social care providers.
Our services include:
– General administrative tasks
– Invoicing and report formatting
– Proofreading and audio transcription
– Patient record management
We also offer specialized support to adult social care providers in completing Care Quality Commission (CQC) registration.
Position: Service Manager
Salary: £12 an hour
Job Type: Full Time
Location: Remote
About the Role
Virtual Administration Ltd is seeking highly-skilled home-based Personal Assistant/Administrator to work from home. This is a self-employed position working as an Associate of the company. You will be responsible for paying your own tax and National Insurance.
We are looking for someone who:
- Has outstanding attention to detail
- Is an exceptional communicator
- Has a high level of expertise in client relations and client management.
Qualifications
You must be a confident, friendly communicator with great empathy and enjoy working remotely. We are looking for individuals who must:
- Have at least 5 years PA experience at director level
- Be based in the UK and eligible to work in the UK
- Have excellent communication skills
- Happy to take telephone calls and act as a Virtual Receptionist
- Have excellent English, grammar, punctuation, proof reading and formatting skills and good numeracy
- Have excellent organisational skills
- Be confident in corresponding by email and telephone accordingly to requests and tasks
- Be able to prioritise tasks accordingly
- Be a self-starter, able to work with little assistance and use own initiation and judgement
- Have good knowledge of Microsoft Office Suite
- Have a calm manner under pressure
- Resilient and tenacious
- Strong levels of initiative
- Be fun
You must have experience of:
- Dealing with new enquiries by email and telephone
- Working on a reception taking telephone calls
- Responding to emails in a professional manner on behalf of the client
- Proof-reading complex reports
- Formatting of documents and complex reports
- Excel creating working spreadsheets using filters and confident in using formulas
- Typing documents from audio files
- Event and meeting organising
- Creating invoices using online software
- Taking minutes at online team meetings
You must have:
- A reliable and suitable computer, printer, scanner and internet connection
- Microsoft Office including Microsoft Outlook (desktop version)
- Robust cybersecurity in place
Desirable
- Healthcare administration background
- Basic bookkeeping skills using Xero and QuickBooks
- Appreciation of patient confidentiality, data protection (GDPR) and medical ethics
- Knowledge of patient record management systems
- Good balance of professionalism, fun and light-hearted
Required Documents
- CV/Resume
- Cover Letter
Application Process
Interested and qualified candidates should kindly CLICK HERE to learn more and apply
Application Deadline
Open until filled